Privacy Policy

Welcome to B2Pass ("B2Pass", "we", "our", or "us").

B2Pass is a QR code–based access control platform designed to manage event registration, digital invitations, guest verification, and secure entry for all types of events.

This Privacy Policy explains how we collect, use, store, and protect personal information when individuals or organizations use the B2Pass platform, website, mobile applications, or related services ("Services").

By using B2Pass, you agree to this Privacy Policy.

2. Information We Collect

2.1 Information Provided Directly

We may collect the following information:

• Full name
• Email address
• Phone number
• Event registration details
• Organization or company name
• Guest invitation information

2.2 Event Organizer Data Uploads

Event organizers may upload attendee or guest information including:

• Guest lists
• Invitations
• Access permissions
• Seating or category allocations

Such data is processed solely for event access management.

2.3 Automatically Collected Information

When using B2Pass, we may automatically collect:

• IP address
• Device and browser information
• QR scan timestamps
• Entry and exit logs
• System usage analytics

3. How We Use Information

We use collected information to:

• Generate QR codes and digital passes
• Authenticate guests at event entry points
• Manage attendance and access levels
• Prevent fraud or unauthorized access
• Provide analytics to event organizers
• Improve platform performance
• Provide technical support
• Meet legal and regulatory obligations

4. Legal Basis for Processing

We process data based on:

• User consent
• Contractual necessity (event participation)
• Legitimate operational interests
• Compliance with applicable laws

5. Data Sharing

We do not sell personal data. Information may be shared with:

• Event organizers hosting the event
• Authorized service providers (cloud hosting, analytics)
• Security or legal authorities when required by law

6. Data Retention

Personal data is retained only for as long as necessary to:

• Complete event services
• Maintain audit and security records
• Fulfill legal obligations

Event data may be deleted upon organizer request after event completion.

7. Data Security

B2Pass implements reasonable security safeguards including:

• Encrypted communications
• Secure server infrastructure
• Role-based access control
• Continuous monitoring against unauthorized access

Despite safeguards, no system guarantees absolute security.

8. User Rights

Users may request to:

• Access their personal data
• Correct inaccurate information
• Request deletion of data
• Withdraw consent where applicable

9. Cookies and Tracking Technologies

We may use cookies and similar technologies to:

• Maintain user sessions
• Improve functionality
• Analyze system performance

Users may disable cookies via browser settings.

10. Third-Party Integrations

B2Pass may integrate with third-party services such as ticketing platforms or payment providers. Their privacy policies apply independently.

11. Children's Privacy

B2Pass does not knowingly collect personal data from children without appropriate consent where required by law.

12. International Data Transfers

Data may be processed on secure servers located in different jurisdictions while maintaining appropriate safeguards.

13. Changes to this Policy

We may update this Privacy Policy periodically. Updated versions will be posted with a revised effective date.